poolcar-reservation
and fleet management software
It has never been easier to manage and reserve pool vehicles and optimize capacity utilization.
Thanks to Carpanion pool car reservation and fleet management, manual lists, Excel spreadsheets and Outlook calendars are a thing of the past.
In combination with smart key cabinets, you can manage access to all vehicle keys in the company securely, digitally and seamlessly.
Save time and money with innovative solutions from Carpanion
Reservation tool
The pool car reservation tool enables a simple booking process for employees (on smartphone or PC) and efficient company fleet utilization for fleet management and administration.
Digital key box
Expand your system with simple and integrated digital vehicle access!
With the digital key box, you can lock and unlock your fleet easily and securely via smartphone app.
Digital logbook
Journeys are automatically recorded in the electronic logbook and private journeys can be excluded using a switch in the vehicle. Driver recognition and driver log-on in the vehicle can also be easily integrated.
KEYBOX for poolcars
Intelligent key cabinets can be integrated into the fleet management system and ensure secure key management with access via personnel card or PIN.
Digital
driver's license check
Digital AI-supported driver’s license check for semi-automated verification and to protect fleet managers from liability problems and penalties.
Pool car reservation and fleet management software
What makes Carpanion stand out?
With Carpanion’s digital fleet management solutions, you can optimize your company fleet management, regardless of your company size. The reservation tool in combination with a digital logbook and integrated intelligent key box saves fleet managers a lot of time and administrative costs. We meet your requirements for a comprehensive telematics solution while maintaining data protection standards.
fleet
Reporting
Special reports and evaluations for fleet managers, logbooks and fleet utilization
Recognizable by the tax office
Automatic digital logbook with all details and without live tracking
ELECTRIC VEHICLE
TAUGLICHKEIT
Integration of electric vehicles. Include the range of your electric vehicles in your bookings.
OPTIMAL
DATA PROTECTION
Data protection approvals
Single sign-on for employees
Automatic driver's license check
Large
vehicle fleets
Compare mileage
Leasing information
Service reminders
Driving license checks
Small
vehicle fleets
Complete management of your fleet
Digital logbooks
Employee monitoring
Driver management
Several
locations
Fleet management is also possible across multiple locations
Digital key cabinets
Multi-client capable
User authorizations
Flexible
Booking calendar
Availability dependencies
Buffer times, releases, e-mobility
Prioritization variables
Email notifications
Pool car reservation
and digital logbook
Take a look at the advantages and functions of the pool car reservation in this short video.
We will show you how to make a booking quickly and manage your vehicles.
FUNCTIONS AND FEATURES
Pool car management
- Simple booking process
- Booking app
- Prioritization of vehicles
- Booking calendar
Digital logbook
- Data protection switch
- Driver registration
- Distance calculation via GPS or speedometer
- Individual driver access possible
Smart-Box
Key box
- Expandable to up to 500 keys
- Available offline
- Collection via PIN code or RFID chip
- For vehicles, spare keys, important keys or key cards
Driver's license check
- Data protection-compliant driver's license check
- Driver's license check using AI (artificial intelligence) on the smartphone
- No complex seals, verification stations or apps
- No saving of personal images
Advanced features
- Optional CANBUS and speedometer connection
- Live tracking
- JSON API for master data and mileage
- SAML2 single sign-on via Microsoft 365 or LDAP
- On-premise installation on your own server
CUSTOMER SUCCESS STORIES
Carpanion is one of the professionals in the industry for pool car reservation, fleet management and GPS tracking. Years of experience from many implemented projects and cooperation with over 500 corporate customers make us a strong partner for your fleet management.
Our company has three company cars. We are constantly on the road at many events in our region, and sometimes far beyond. With these countless kilometers, you simply can't do without a special electronic logbook. That's why I'm glad to have found Carpanion. Carpanion is easy to use and very useful, especially for our small fleet. All journeys are recorded immediately and the cars can be easily distributed and managed among our team. Carpanion also helps us with dietary accounting and saves a whole lot of paperwork. For us, Carpanion has become an integral part of our day-to-day business.
I spend a lot of time in the car giving courses. All those kilometers on the road don't bother me, but the logbook was always a chore. Taking notes all the time, not forgetting everything - a real struggle for me, even a real cramp. Then Carpanion was recommended to me, and that makes my work a lot easier. Instead of writing down all my journeys in my little booklet, the car now writes them down for me almost automatically. I only need to click a few times and all the data is recorded. A few more clicks and I have a printed logbook for the tax authorities. Simply super!
With over 1500 vehicles and several locations, the Carpanion pool car reservation system helps us to manage our vehicles. Using the booking app and the intelligent key box, employees can independently book vehicles and collect the keys. Thanks to the simple integration of electric vehicles, the range is taken into account when making bookings.
We opted for the system with the Smartbox and without GPS devices. Our employees can book journeys themselves via the booking app and take them from the Smartbox using a code. Thanks to the Smartbox and the reservation system, our secretary no longer has to manage all the keys and vehicles.
Latest NEWS
Here you will find news and articles on the subject of telematics systems for fleet management with GPS vehicle tracking. You will receive all the latest news and updates on Carpanion and can also find past entries in the news archive.
Were you unable to attend our live webinar? Click here for the webinar recording.
As managing director/fleet manager, you are personally liable/punishable if employees drive a company vehicle without a driver’s license (no driver’s permit) or if the vehicle does not comply with the specifications.
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YOUR INQUIRY
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